Advance Rent Tracker for Ghanaian Landlords
Track 1 or 2-year advance rent across every tenant, every property. Get renewal alerts 60, 30, and 7 days before a contract runs out — so you never lose a tenant to a missed conversation.
The problem with advance rent tracking
Ghanaian landlords collect rent up front. One year, two years, sometimes three. It is how the market works. It is also where landlords lose the most money — not to tenants who refuse to pay, but to landlords who forgot when the last advance expired.
Common ways it goes wrong:
- The expiry date lives in your head. Or on a Post-it. Or in a WhatsApp thread from 14 months ago.
- You have six tenants across three compounds. Each on a different start date. Each with a different lease length.
- The tenant does not remind you either. Some tenants know their advance is running out and stay quiet — hoping you forget and let them stay another month rent-free.
- You start the renewal conversation too late. By the time you remember, the tenant has already lined up another place.
What PadiRent does about it
One tenant profile, one clear expiry date. When you set up a tenant, you enter the advance amount, the start date, and the duration. PadiRent shows the exact date the advance runs out.
Three alerts before expiry. 60 days out: time to start the conversation. 30 days out: send the renewal terms. 7 days out: get it signed or plan the turnover.
Portfolio view. See every tenant across every compound sorted by expiry date. The next three tenants due to renew are always at the top of your list.
Partial advance handling. Tenant paid 12 months up front and then added 6 more later? Log both. PadiRent adjusts the expiry date.
Split rent inside the advance. Some landlords set a fixed advance but the monthly break-down changes over the lease (utility increase, garage fee). PadiRent lets you record the monthly split so year-end reports match reality.
What a typical week looks like
Monday: open PadiRent, look at the "Expiring Soon" list. Three tenants come up.
- Kwame in Osu — advance runs out in 58 days. Send him a WhatsApp: "Time to talk about next year — same terms?"
- Ama in Adenta — 27 days out. Print the renewal agreement.
- Yaw in Spintex — 6 days out. Confirm the deposit hits before the door swings.
That is the whole workflow. It replaces the notebook, the WhatsApp scroll, and the 3 a.m. "wait, is Kwame's advance up next month?" moment.
Who this is for
- Landlords with 2 to 20 tenants on 12 or 24-month advance leases.
- Agents managing multiple compounds for absent owners in Accra, Kumasi, Tema, or elsewhere in Ghana.
- Family-property managers — one relative handling three uncles' compounds — who need one clean view.
If you have one tenant, one lease, and a good memory, you can get by with a calendar. If you have more, you need this.
What it does not do
- PadiRent does not draft your renewal contracts. Templates are on the roadmap. For now, we alert; you draft.
- PadiRent does not evict tenants. Legal process stays with your lawyer.
- PadiRent does not touch the money. Rent stays on your MoMo line. We log it. See MoMo rent tracking.
Frequently asked questions
How does PadiRent calculate the expiry date? Start date plus the number of months of advance paid. Extended payments add to the expiry.
Can I track more than one advance per tenant? Yes. If a tenant paid 12 months, then paid 6 more later, PadiRent chains them.
Do the alerts arrive by email, SMS, or push? Push notification on your phone. Email backup on the way.
Is this different from the advance rent blog post? Yes. The blog post explains how the advance rent system works in Ghana. This page is the tool.
How much does it cost? Nothing for landlords and agents. Pricing details.
Ready to stop tracking advance rent from memory?
Or read: PadiRent overview · PadiRent blog